Scheduling a Meeting in French｜Business Conversation Phrases

In business settings, it is very common to set, reschedule, or propose dates for meetings.

In French, there are specific expressions for saying “to set a date” or “Does this time work for you?” Knowing these will help you handle such conversations smoothly.

In this lesson, I will introduce useful French phrases for scheduling meetings, along with grammatical explanations.

Dialogue

A

Nous devons fixer une date pour la réunion.
(We need to set a date for the meeting.)

B

D’accord. Est-ce que mardi après-midi vous convient ?
(All right. Does Tuesday afternoon work for you?)

A

Mardi je ne suis pas disponible. Est-ce que jeudi serait possible ?
(I’m not available on Tuesday. Would Thursday be possible?)

B

Oui, jeudi matin c’est parfait.
(Yes, Thursday morning is perfect.)

A

Très bien, alors on se voit jeudi à 10 heures.
(Very well, then let’s meet on Thursday at 10 o’clock.)

Grammar and Expression Points

1. Expressions for Setting a Date

The phrase fixer une date means “to set a date.”

Here, the verb fixer means “to fix” or “to set.”

Other useful verbs include:

2. Asking About Someone’s Availability

When coordinating schedules, you can ask:

Here, “convenir à” means “to suit” or “to be convenient for.” The subject is the date/time, and the indirect object is the person.

Another possible phrasing:

Using possible makes the question simpler and more direct.

3. Saying You Are Not Available

To say “I’m not available on that day,” use disponible (available) or pris(e) (busy/occupied).

The word pris literally means “taken,” and in this context, it indicates that your schedule is already filled.

4. Proposing an Alternative Date

When suggesting another date, the conditional tense adds politeness.

The phrase serait possible softens the request, similar to English “Would it be possible … ?”

5. Confirming the Final Appointment

Once the date is agreed upon, confirm it with a natural closing phrase:

The phrase “on se voit” (we’ll see each other) is a natural way to say “let’s meet,” and it is commonly used in both business and casual contexts.

Summary

泉（Izumi）

Author

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