Business Trip Arrangements｜French Phrases for Business Conversations

When traveling for work, you may need to handle hotel reservations and transportation arrangements in French.

By learning some basic expressions for requests and confirmations, you can prepare for your business trip smoothly and respond with confidence in professional situations.

In this lesson, I will introduce useful French phrases and grammar points for arranging a business trip.

Dialogue

A

Bonjour, je voudrais réserver une chambre pour deux nuits à Lyon.
(Hello, I would like to book a room for two nights in Lyon.)

B

Très bien. Pour quelles dates, s’il vous plaît ?
(Very well. For which dates, please?)

A

Du 10 au 12 mars. Est-ce qu’il y a une salle de réunion disponible ?
(From March 10th to 12th. Is there a meeting room available?)

B

Oui, nous avons une salle pour vingt personnes. Voulez-vous que je la réserve ?
(Yes, we have a room for twenty people. Would you like me to reserve it for you?)

A

Oui, merci beaucoup. Et pouvez-vous aussi organiser un transfert depuis la gare ?
(Yes, thank you very much. And could you also arrange a transfer from the station?)

B

Bien sûr, nous allons organiser le transfert pour vous.
(Of course, we will arrange the transfer for you.)

Grammar and Expression Points

1. Expressions for “to book / to reserve”

The verb réserver is frequently used in business contexts to mean “to reserve” or “to book.” It applies to hotels, meeting rooms, restaurants, or transportation.

Here, “Je voudrais …” literally means “I would like …,” and is a polite way to make requests.

In business contexts, “Je voudrais …” is more appropriate than “Je veux …” (I want …), which sounds too direct.

2. Expressing Dates

To indicate a period such as “from … to …,” French uses the structure “du … au ….”

Here, du is the contraction of “de + le” (from), and au is the contraction of “à + le” (to/until).

Dates in French are expressed as “number + month name,” e.g., le 5 avril (April 5).

3. Asking About Facilities or Equipment

To ask whether something is available, use “Est-ce qu’il y a …?”

The structure “il y a …” means “there is/are.” The adjective disponible means “available,” and is very common in reservations and business situations.

4. Requesting Additional Arrangements

To request additional services such as transfers or taxis, use ”Pouvez-vous … ?”

“Pouvez-vous … ?” means “Could you … ?” and is a polite form. Adding “s’il vous plaît” makes it even more formal.

The verb organiser means “to arrange / to organize,” and is often used in the context of business trip logistics.

Summary

泉（Izumi）

Author

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